Event & Party Coordinator Wanted

Location: The Borough – Downingtown, PA

Type: Full-Time | Weekends Required
Salary: $60,000–$80,000/year + bonuses (based on skill and experience)

If you’re creative, detail-oriented, and love throwing a great party, this is your dream job. We’re looking for a Party & Event Coordinator who can bring energy, organization, and fun to every event — from birthdays and baby showers to rehearsal dinners and team celebrations. This role is perfect for someone who knows how to plan, execute, and elevate every party into a memorable experience.

What You'll Do:

  • Book and manage all in-house events from start to finish

  • Coordinate directly with the chef to plan menus, food packages, and timing

  • Communicate clearly with servers and staff about:

    • Type and style of event (birthday, holiday, communion, etc.)

    • Number of guests attending

    • Selected food/package details

  • Support event setup and breakdown:

    • Décor, table arrangements, signage, and food stations

    • Post-event cleanup and resetting the space for the next event

  • Create and install custom party décor, such as balloon arches, photo backdrops, and signage

  • Take and post high-quality videos and reels for social media (must be comfortable both on camera and behind it)

  • Promote and upsell party packages with food upgrades and décor add-ons (bonus eligible)

  • Need to be a pro at Canva and knowledgeable in Microsoft Word, and Excel to create party menus, signage, and print materials

  • Promote special guests and events using the marquee and social media

  • Regularly update and refresh seasonal photo booth backdrops

  • Visit local schools, businesses, and organizations to promote party offerings

  • Help plan and promote our band schedule and live music events

  • Manage the front-of-house during non-party times and assist with daily operations

What We’re Looking For

  • Proven experience in event planning, hospitality, or a similar customer-facing role

  • Skilled in Canva and confident with Microsoft Word and Excel

  • Comfortable using social media — especially video content like reels and stories

  • Crafty, hands-on, and highly organized

  • Energetic, upbeat, and great with people of all ages

  • Strong communication and teamwork skills

  • High character, reliability, and a positive attitude

  • Must be able to lift at least 25 pounds and move party materials as needed

Compensation

  • Salary: $60,000–$80,000/year based on experience and skill

  • Bonus opportunities based on party upgrades and performance